Thursday, March 5, 2007, Noon
Italian Room, St. Francis Hotel, San Francisco, CA

CALL TO ORDER: President Calvin Normore called the meeting to order at 12:06 p.m.

APPROVAL OF AGENDA: The agenda was approved.

APPROVAL OF MINUTES: The minutes of March 22, 2006, were approved without correction.

ANNOUNCEMENTS: Names of APA members who had passed away since the last meeting were read. A moment of silence was observed.

REPORT OF THE SECRETARY-TREASURER: The Secretary-Treasurer distributed the APA audit report, which includes details of the three divisions’ financial activity, and stated that the report also would be published in the May ’07 Proceedings.

REPORT OF THE PACIFIC DIVISION EXECUTIVE COMMITTEE: Executive Committee Chair Joan MacGregor reported on the recent meeting of the Executive Committee (see Executive Committee Minutes in the January ’08 Proceedings).

REPORT FROM THE APA BOARD OF OFFICERS: The APA Executive Director reported on the actions of the APA Board of Officers. Secretary-Treasurer Silvers mentioned that the Board minutes would be available in the forthcoming May ’07 Proceedings. She invited everyone to a reception later that afternoon to welcome the new APA Executive Director.

REPORT OF THE PACIFIC DIVISION NOMINATING COMMITTEE: Nominating Committee Chair Steven Reynolds reported that the Committee nominated Nancy Cartwright for Vice President and Stewart Cohen for Member at Large of the Executive Committee.

ELECTION OF NEW OFFICERS: A motion to elect these officers passed.

APA BY-LAW REVISIONS: Proposed “house-keeping” revisions to the APA by-laws were discussed, prior to being sent to mail ballot.

PACIFIC DIVISION BY-LAW REVISIONS: Paul Menzel moved the adoption of the amendments to the By-laws of the Division on behalf of the Ad Hoc Committee on By-law Amendments for Nomination and Election Procedures, which he chaired. The proposed amendments were printed in the January 2007 issue of the APA Proceedings. He asked for, and received, consent of the body to substitute the words “…the proposed amendments are presented for discussion” for the last four words of section 6-b [old section 5-b], “…a vote is taken.”
Menzel explained the proposed amendments as having essentially three parts: sections 1-3 on the Nominating Committee, the work of the Nominating Committee, and the terms of office for all positions; section 4 on the elections themselves; and section 6 on procedures for amending the by-laws. (a) The Nominating Committee would be largely elected, comprised of the immediate past president of the division plus four members elected for two-year terms. It would nominate two candidates each for vice-president, for at-large Executive Committee positions, for representative to the National Board of Officers, and for open positions on the Nominating Committee, and one or more candidates for secretary-treasurer. Nominations would be published in the same issue of Proceedings that contains the Pacific Division program, with any nominations by petition of five members due seven days before the beginning of the division meeting. Term limits would be set for all offices. (b) Elections would be by mail ballot mailed within 30 days of the annual business meeting. (c) Proposed by-law amendments would have to originate in the same ways as prescribed in the current by-laws but would be voted on in a mail ballot mailed within 30 days of the annual business meeting at which they were discussed. Two-thirds of the votes cast would be required for passage.
Menzel noted that most of the changes recommended for the Pacific Division have parallels in an existing by-law of the Central or Eastern Divisions.
The body agreed to take the proposed amendments ad seriatum, discussing and voting separately on each part.

REVISIONS OF SECTION 1 (OFFICERS) AND 2 (DUTIES OF EXECUTIVE COMMITTEE), AND ADDITION OF SECTION 3 (DUTIES OF NOMINATING COMMITTEE): Chair Normore led the body through discussion of sections 1 through 3. Differences of opinion surfaced over the provision that almost all of the elections must be contested. No attempt to alter this provision passed. However, the two-thirds vote needed to pass amendments to the by-laws was not achieved. Sections 1 (Officers) and 2 (Duties of the Executive Committee) of the by-laws were not amended, nor was a new section on “Duties of the Nominating Committee” adopted.

REVISION OF SECTION 4 - OLD SECTION 3. (ELECTIONS): The proposed amendments to section 3 achieved the necessary two-thirds vote, and the section was amended.

REVISION OF SECTION 6 - OLD SECTION 5. (AMENDMENTS): The proposed amendments to section 5 achieved the necessary two-thirds vote, and the section was amended.

ADJOURNMENT: The meeting adjourned at 1:05 p.m.

Respectfully submitted,
Anita Silvers
Secretary-Treasurer