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Pacific Division Bylaws
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1. Officers

a. The officers of the Division shall be a president, a vice-president, a secretary-treasurer, and Pacific Division representative to the national board of officers. The terms of office of the president and vice-president shall be one year. Each year the presidency shall be assumed without further election by the vice-president of the year preceding, and a new vice-president shall be elected. The terms of office of the secretary-treasurer and of the representative to the board of officers shall be three years. All officers assume office on July 1 following their election. All terms end on the appropriate June 30.

b. There shall be an executive committee consisting of nine members, as follows: (a) the officers of the division, ex officio, (b) the immediate past president of the division, (c) three members elected at large, for three-year staggered terms, and (d) the chair of the program committee, ex officio (see 2c). The chair of the executive committee shall be chosen by the committee from among the members elected at large. All members of the executive committee must be members of the Association, affiliated with the Pacific division. A majority of its members shall constitute a quorum of the executive committee.

2. Duties of the executive committee

a. Arrangements for the regular annual Pacific meeting of the Association shall be the responsibility of the executive committee.

b. The agenda of the annual business meeting to be held during the regular Pacific meeting of the Association shall be the responsibility of the executive committee.

c. The executive committee shall establish such committees as it deems necessary to aid it in efficiently attending to the business of the division, retaining in every case full responsibility for the action of such committees. Among these committees shall be: (1) a program committee of three or more members, serving staggered three-year terms, the chair to serve ex officio on the executive committee. The program committee shall be responsible for the program of the annual divisional meeting. (2) A nominating committee of three members. The nominating committee shall be responsible for making nominations to all offices of the division. The secretary-treasurer shall serve ex officio on all committees appointed by the executive committee.

d. The executive committee shall fill vacancies to any office of the division in cases in which the elected officer leaves office before the completion of his or her term.

2.e. In the executive committee, questions of order shall be covered by Robert's Rules of Order.

3. Elections

a. Nominations made by the nominating committee for all elections to office in the division shall be published on the APA web site on or before February 1 immediately prior to the date of the election.

b. Any five members of the division can submit nominations for offices of the division after the nominations of the nominating committee have been published, up until seven days before the start of the annual divisional meeting. Such nominations shall bear the signatures of the five members and the consent, in writing, of the nominee.

c. (a) and (b) specify the sole methods of nomination.

d. All elections to office shall be by mail ballot to all members of the Association who are certified by the executive director as affiliated with the Pacific division, mailed within 30 days after the end of the annual meeting by the secretary-treasurer. Ballots shall be counted six weeks after they are sent out. When there are two candidates for a single office, election will be by majority of those voting. When there are more than two persons nominated for a single office, voting shall be the method of transferable vote described in the section on preferential voting in Section 44 of Robert's Rules of Order, Newly Revised.

4. Meetings

a. A quorum for the annual business meeting shall consist of those who attend the meeting. Action by the business meeting requires a majority vote of those voting at a meeting at which quorum is present.

b. Resolutions which purport to represent the sense of the Pacific division on matters of public policy may be voted on only by mail ballot authorized by the annual business meeting. Such mail ballots will include relevant minutes of the meeting and a summary of the arguments presented.

c. In the business meeting, questions of order shall be covered by Robert's Rules of Order.

5. Amendments

a. Amendments or additions to these by-laws may be proposed only by the executive committee, by the national board of officers, or by a petition signed by at least twenty members of the Association with voting affiliations with the Pacific division.

b. Proposals to amend or add to these by-laws must be announced to the members of the Association who have voting affiliations with the Pacific division at least two weeks prior to the meeting at which the proposed amendments are presented for discussion.

c. Any proposed amendment of or addition to these by-laws must be presented for discussion at a regular business meeting and shall then be submitted by mail ballot to all members of the Association who are certified by the executive director as affiliated with the Pacific division, with passage dependent upon acceptance by two-thirds of those casting votes.


6. Mail Ballots

Throughout these Bylaws the phrase "mail ballot” shall denote either a postal or electronic ballot.


As amended: April 2007, June 2011, June 2014, June 2015