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2017 Eastern Division Meeting

Proposed Bylaws Amendments
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At its November 2014 meeting, the board of officers proposed the following housekeeping amendments to the association bylaws. View the current APA bylaws.

Members are encouraged to review the proposed amendments before voting opens. When you are ready to vote, use the links below (accessible to signed-in regular and emeritus members only) to go to the ballot.

Go to the 2014-2015 APA ballots:


Amendment 1: Remove References to Specific Associate Member Types

Background Information

In 2014, the members of the association approved bylaws amendments removing specific member types from the bylaws and instead creating a general associate membership category, the specific types of which are determined by board vote. However, the amendment language proposed neglected to remove references to specific associate member types from the "Definitions” section of the bylaws. This amendment corrects that.

Current Bylaws Text

Article 2 — Definitions

2.1. Definitions.

The following terms used in these bylaws shall have the meanings set forth below:

...

G. "Regular members" refers to those members of the association who qualify in accordance with Article 4.2. "Emeritus members" refers to those regular members who in accordance with Article 4.3 qualify for, and have elected to assume, emeritus status, and who pay no dues. "Student associates" refers to members who qualify in accordance with Article 4.5. "International associates" refers to members who qualify in accordance with Article 4.6. "Teacher associates” refers to members who qualify in accordance with Article 4.7. "Members" refers to regular members, student associates, and international associates.

Proposed Bylaws Text

Article 2 — Definitions

2.1. Definitions.

The following terms used in these bylaws shall have the meanings set forth below:

...

G. "Regular members" refers to those members of the association who qualify in accordance with Article 4.2. "Emeritus members" refers to those regular members who in accordance with Article 4.3 qualify for, and have elected to assume, emeritus status, and who pay no dues. "Associate members" refers to members who qualify in accordance with Article 4.5. "Members" refers to all members, including regular members and associate members.

Amendment 2: Corrections to Section on Bylaws Amendments

Background Information

In 2013, the association bylaws were amended to revise the process by which proposed amendments are considered for adoption, allowing for a streamlined process for amendments not relating to divisional business. In doing so, however, some text relevant only to amendments relating to divisional business was retained in its own section, leading to confusion. The following amendment moves the relevant text to within the section of the bylaws specifically addressing amendments relating to divisional business.

The amendment also revises the manners in which the board and divisional executive committees may propose a bylaws amendment to comply with Pennsylvania law (the law under which the APA is incorporated).

Current Bylaws Text

Article 11 — Amendments

11.1. Amendments

A. Amendments of and additions to the bylaws may be proposed only by a divisional business meeting, a divisional executive committee, the board, or by a petition bearing the signatures of at least fifty regular members. The board and the divisional executive committees may propose an amendment to the bylaws by majority vote via an in-person meeting, a teleconference, electronic mail, or secure electronic ballot.

B. Any proposal for amending or adding to the bylaws must be announced to the regular members at least one month in advance of the first divisional business meeting at which it is discussed.

C. Any proposed amendment to the bylaws will be subject to the following approval process:

  1. Any proposed amendment to the bylaws that, within 30 days of its proposal, is determined, by a majority vote of the board of officers or by a majority vote by at least one executive committee of a division, to concern the business of the divisions must be presented, for discussion or amendment only, at each of the divisional business meetings of the three divisions. After discussion, the proposed amendment must be submitted to a mail, electronic mail, or secure electronic ballot in each division. Passage of a proposed amendment requires a majority of the votes cast in each of the three divisional mail, electronic mail, or secure electronic ballots.
  2. Any proposed amendment to the bylaws that is not determined according to Article 11.1.C.1 to concern the business of the divisions must be presented to the members for review via the APA website for at least 60 days prior to a vote. Following the review period, the proposed amendment must be submitted to a mail, electronic mail, or secure electronic ballot of APA members. Passage of the proposed amendment requires a majority of the votes cast from each division in the mail, electronic mail, or secure electronic ballot.

Proposed Bylaws Text

Article 11 — Amendments

11.1. Amendments

A. Amendments of and additions to the bylaws may be proposed only by a divisional business meeting, a divisional executive committee, the board, or by a petition bearing the signatures of at least fifty regular members. The board and the divisional executive committees may propose an amendment to the bylaws by majority vote via an in-person meeting or teleconference, or by unanimous consent via electronic mail or secure electronic ballot.

B. Any proposed amendment to the bylaws will be subject to the following approval process:

  1. Any proposed amendment to the bylaws that, within 30 days of its proposal, is determined, by a majority vote of the board of officers or by a majority vote by at least one executive committee of a division, to concern the business of the divisions must be presented, for discussion or amendment only, at each of the divisional business meetings of the three divisions, and must be announced to the regular members at least one month in advance of the first divisional business meeting at which it is discussed. After discussion, the proposed amendment must be submitted to a mail, electronic mail, or secure electronic ballot in each division. Passage of a proposed amendment requires a majority of the votes cast in each of the three divisional mail, electronic mail, or secure electronic ballots.
  2. Any proposed amendment to the bylaws that is not determined according to Article 11.1.B.1 to concern the business of the divisions must be presented to the members for review via the APA website for at least 60 days prior to a vote. Following the review period, the proposed amendment must be submitted to a mail, electronic mail, or secure electronic ballot of APA members. Passage of the proposed amendment requires a majority of the votes cast from each division in the mail, electronic mail, or secure electronic ballot.

Amendment 3: Update References to Mail Ballots

Background Information

After an amendment to permit electronic voting by members was proposed and adopted in 2012-2013, a few instances of the words "mail ballot" still remain in the bylaws. This amendment would replace all such instances with the words "mail, electronic mail, or secure electronic ballot."

Proposed Amendment

  • In section 4.4, Divisional Affiliation, replace the words "mail ballots" with "mail, electronic mail, or secure electronic ballots."
  • In section 5.1.C, Regular Meetings, replace the words "mail ballot" with "mail, electronic mail, or secure electronic ballot."
  • In section 5.3.B, Special Meetings, replace the words "mail ballot" with "mail, electronic mail, or secure electronic ballot."
  • In section 5.5.D, Resolutions, replace the words "mail ballot" with "mail, electronic mail, or secure electronic ballot" and replace the words "mail ballots" with "mail, electronic mail, or secure electronic ballots."
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