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2017 Eastern Division Meeting

Interfolio ByCommittee FAQ
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Interfolio ByCommittee Frequently Asked Questions (FAQ)

 

I am an APA member. How do I set up a free Interfolio ByCommittee account for my department/institution?

For the 2012-2013 academic year, Interfolio is offering APA members a complimentary subscription to Interfolio ByCommittee for up to five hiring searches for each department of each campus, if applicable. If you are an APA member, you can start by visiting the APA website and logging in.

 

I am not an APA member. How do I set up a free Interfolio ByCommittee account for my department/institution?

For the 2012-2013 academic year, beginning with the launch of the new JFP on October 1, Interfolio is offering JFP advertisers a free subscription to Interfolio ByCommittee for up to five hiring searches for each campus of each department, if applicable. To set up your free Interfolio ByCommittee account, you must first purchase a JFP ad pack.

 

I am an APA member. How do I create and use my Interfolio ByCommittee account when advertising in JFP?

The new JFP website goes live on October 1. At that time, if you are a member of the APA, but your institution or department does not already have a ByCommittee license, use this process:

  1. Log into the APA website and go to the Members Only section to access the referral link to set up your free Interfolio ByCommittee account
  2. Create a ByCommittee account
  3. Set up the job position ad on Interfolio
  4. Get the link to the job description on Interfolio
  5. Create an account on the JFP website.
  6. Purchase a JFP ad pack
  7. Post the ad, including the link to the job on Interfolio

 

I am not an APA member. How do I create and use my Interfolio ByCommittee account when advertising in JFP?

If your department or institution does not already have a ByCommittee account and you (the job lister) are not a member of the APA, you can still get a free Interfolio ByCommittee account if you post an ad in the new JFP, launching October 1. Use the following process:

  1. Create a job lister account on the JFP website and purchase an ad pack
  2. Click the referral link in your confirmation email for the complimentary one-year subscription to ByCommittee
  3. Set up your ByCommittee account
  4. Set up the job position ad on Interfolio
  5. Get the link to the job position ad on Interfolio
  6. Go back to JFP and post the ad, including the link to the job on Interfolio

 

How do I use my existing Interfolio ByCommittee account when advertising in JFP?

If you already have a ByCommittee license, the process is even simpler:

  1. Create the job position through your existing ByCommittee account
  2. Get the position specific URL for your job
  3. Create an account on the new JFP website, launching October 1.
  4. Purchase a JFP ad
  5. Post the ad, including the link to the job on Interfolio

 

Do I have to use Interfolio ByCommittee if I advertise in JFP?

No, although using it can make the application process easier and more efficient for departments, job seekers, and recommenders. Best of all, it’s free for your department and free for your applicants.

 

What does Interfolio ByCommittee cost?

For the 2012-2013 academic year, Interfolio is offering a complimentary subscription to Interfolio ByCommittee for up to five hiring searches for each department for each campus, to APA members and JFP advertisers. Up to this amount, there are no additional fees for APA members and JFP advertisers to use Interfolio ByCommittee. The delivery fee is waived when applicants apply to your ByCommittee-managed position.

 

Is there any installation required to use Interfolio ByCommittee?

No. Interfolio ByCommittee is hosted and accessed online through a web browser.

 

My institution requires that all job applications be submitted through the applicant-tracking system maintained by our human resources office. Will my department be able to use Interfolio ByCommittee?

If your institution allows your department to receive job applications and dossiers directly in electronic formats, then your department can use Interfolio ByCommittee to receive and evaluate applications. If, however, your institution wants all applications to be capture in your local applicant-tracking system (ATS), then you can export the applications from your Interfolio ByCommittee service and import them into your ATS. We encourage you to call or email Interfolio with any questions on this process.

 

My department accepts job applications only on paper by mail. Will job seekers who find out about the position from an ad in JFP be able to apply?

Yes. Interfolio is equipped to process hard copy deliveries.

 

My institution has already purchased an Interfolio ByCommittee license. Can we use this license when our department submits an ad to JFP?

Yes. In addition, applicants to your positions will not be charged at any stage when you use Interfolio ByCommittee. If you have an institutional license, we strongly recommend that you use Interfolio ByCommittee in your JFP advertisements.

 

Are job search applications and documents secure in Interfolio ByCommittee?

Yes, all application data and documents are stored in a SAS 70 Type II certified data center; the data center and Interfolio also each participate in the Safe Harbor program developed by the United States Department of Commerce and the European Union to ensure the protection of personal data. Within Interfolio ByCommittee, a set of fine-grained user permissions exists to limit access to those committee administrators and evaluators who are authorized to see a given applicant’s data.

 

Will Interfolio maintain an archive documenting job searches that my department conducts using Interfolio ByCommittee?

All documents and data collected for any search you run will be available for as long as your Interfolio ByCommittee account is active. You can archive applications within your account, and all materials will be available for retrieval. In addition, you can download documents and data.

 

What provisions does Interfolio have for restoring access to Interfolio ByCommittee, candidates’ materials, and search-committee members’ evaluations in the event of fire, flood, or other disaster?

Interfolio’s data center creates daily incremental backups and weekly full backups; these backups are retained off-site. In the event of a disaster, data will be restored from these backups. This disaster-recovery plan meets the requirements for a SAS 70 Type II certified data center.

 

If I am advertising in other places, how do I direct applicants to ByCommittee?

Each position that is created in the Interfolio ByCommittee platform is given a unique URL for applicants to view position information and begin the application process. This unique URL should be included in all job ads. Additionally, it can be posted on any appropriate pages on your institution’s website or included in outgoing emails.

 

Who do I contact if I have questions about using ByCommittee before I request my complimentary account?

Please send an email to [email protected] or call (240) 404-8155.

 

Who do I call once I’ve received my ByCommittee account and have questions about using my account?

Please send an email to [email protected] or call (202) 503-1297.

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