News for 2023

We are currently planning to hold all three divisional APA meetings in person. For details about the meetings, please visit their respective pages: Eastern • Central • Pacific

Direct link to order form

Jump to specific meeting info:

• Eastern
• Central
• Pacific

Frequently Asked Questions

We will add to this section as questions come in.

How many attendees will be at the 2023 meetings?

Uncertainty caused by the pandemic and economic issues makes future attendance more difficult to predict than usual. Here are attendance numbers from the past three years. The initial COVID-19 outbreak had no impact on Eastern or Central in 2020, but caused the cancellation of the 2020 Pacific meeting. All three meetings were held virtually in 2021. The 2022 Eastern Division meeting was greatly impacted by the COVID-19 Omicron variant surge and was split into two components: a virtual component and an in-person component. The other two meetings did not have a virtual component, but were also negatively impacted by Omicron.

Exhibitors

The APA divisional meetings offer great ways to increase your visibility within the philosophical community. Exhibiting with one or more tables includes the following benefits:

• Your name/logo will appear on signage throughout the meeting space and exhibit area at each of the meetings.
  
• Your name/logo will be printed on the hugely popular tote bags that registered attendees receive when they pick up their name badges at the meeting
• Your name/logo will appear on the meeting page on the APA meeting website.
• Your name/logo will appear on signage at the coffee breaks in the exhibit area, indicating that the APA is able to offer the coffee break thanks to exhibitors and sponsors.
• Your name/logo, along with a brief description and/or a link to your website, will appear in the new APA-branded meeting app, which is made possible in part by APA exhibitors and sponsors.

Shipping and other meeting-specific information will be posted below when it becomes available.

Sponsors

The APA divisional meetings offer great ways to increase your visibility within the philosophical community. Basic sponsorship includes promoting your organization to meeting attendees in the following ways:

• Your name/logo will appear on signage throughout the meeting space and exhibit area at each of the meetings.
  
• Your name/logo will be printed on the hugely popular tote bags that registered attendees receive when they pick up their name badges at the meeting
• Your name/logo will appear on the meeting page on the APA meeting website.
• Your name/logo will appear on signage at the coffee breaks in the exhibit area, indicating that the APA is able to offer the coffee break thanks to exhibitors and sponsors.
• Your name/logo, along with a brief description and/or a link to your website, will appear in the new APA-branded meeting app, which is made possible in part by APA exhibitors and sponsors.

Basic sponsorship is a $250 flat fee per divisional meeting (with discounts for sponsoring more than one meeting), and you can choose which additional options you would like to add.

Exhibitor and Sponsor Options

	On the order form, select the 2023 APA meeting(s) at which you would like to exhibit or sponsor. Pricing starts at $550 for an exhibit table or $250 to sponsor. Buy five tables for a meeting and get the sixth free! Take advantage of our multi-meeting discount by exhibiting at multiple 2023 meetings. Choose two 2023 meetings and receive a 10% discount Choose all three 2023 meetings and receive a 15% discount, plus priority booth location! Please note that the multi-meeting discount is only available for orders submitted on a single order form. If your company plans to exhibit at multiple 2023 APA meetings, be sure that everything is included on one order form. The multi-meeting discount cannot be applied to any orders submitted separately. Deadlines to order for each meeting: Eastern—11/19/22 Note: this is also the deadline for the all-three meeting discount. Central—12/23/22 Note: last chance to get a two-meeting discount. Pacific—2/16/23
	On the order form, select which items you would like to purchase. The options below apply to each meeting: Your ad on the meeting badges—$999 Partial (1/3) table space—$100 (only 1 per customer) Note: no badges/registrations are included with a partial table. One or two books on the general books table—$30 Full-page ad in meeting program—$600 Half-page ad in meeting program—$450 Outside cover ad in the meeting program—$850 Inside front or inside back cover ad—$700 Tote bags—One side of the tote bag entirely for you—$500 Your flyer inserted into tote bags—$300 Pre-meeting email to registrants—$300 Post-meeting email to registrants—$350 Ad on meeting web page—$350 Ad on APA homepage—$200 Ad in the meeting app—$250 Ad in APA Connect—$200
	Logo submission: On the last page of your order form, you will be asked to upload a black and white version as well as a composite color version of your logo (more details on exact sizes and specs are provided on the order form). Your logo will be used on the APA tote bags, on signage at the meetings, on the meeting web page, and in the APA meeting app. Once you submit your form, please allow 2–3 business days for your invoice to be prepared and sent to your email. Payment options: Once you have received your invoice, you can submit your payment by credit or e-check by clicking on the "Pay the balance due online" link on the bottom of your invoice. If you need to mail a check to the APA National Office, print your invoice out and mail it in with your check to The American Philosophical Association, Attention: Mike Morris, 31 Amstel Avenue, Newark, DE 19716. Please note that orders are not confirmed until we have received the full payment. You are responsible to provide advertising materials (images, HTML, text, etc.) to the APA in a timely manner.

Have questions? Fill out a contact form and we'll get in touch with you shortly.

Eastern exhibit dates and hours

Exhibits are located on the fourth floor, in Ballroom Centre, directly across from meeting registration.

Eastern exhibitor setup

Exhibitors may set up on Wednesday, January 4th, 10:00 a.m.–4:30 p.m.

Eastern exhibitor break-down

Saturday, January 7, after the exhibit hall closes, time 1:00 p.m.–4:00 p.m.

Eastern table description

For all of the 2023 APA meetings, exhibits will be table-top displays. Tables are 6 ft. long and include a tablecloth/skirt, 2 chairs, and a wastebasket. Requests for more than one table will be approved as long as the space is available. 1/3 tables provide an area roughly 2 ft. wide by 2.5 ft. deep.

Eastern name badges

To ensure that name badges will be available for all exhibitor representatives when they arrive on-site, please fill out the name badge form at least 2 weeks prior to the meeting. You receive 5 complimentary name badges per exhibitor; all others must register as a meeting attendee.

Eastern table location

Those who exhibit at all three APA divisional meetings in 2023 will receive priority table location at the meeting. All other tables will be sold on a first-come, first-served basis. For shipping purposes, all tables will be identified by your company/product name only (numbers will not be assigned). When you arrive on-site, all tables will be labeled by company/product names.

Eastern shipping information

• The APA is using North American Logistics Services Inc. as its official customs broker and transportation provider for the 2023 Eastern Division meeting. Shipping details and forms are available in this PDF.  
  
• If you do not use a customs broker to ship your materials from outside of Canada, your materials may be delayed and may not arrive in time for the meeting.
• For shipping purposes, all tables will be identified by your company/product name only (numbers will not be assigned). When you arrive on-site, all tables will be labeled by company/product names.
• If you are shipping directly to the hotel, please use this shipping label, provided by the hotel. Storage space is in short supply at the meeting hotel. If your shipment arrives more than three days before the start of the meeting, you may incur storage fees.
  

For other questions, please fill out the Exhibitor contact form and a member of the APA meeting staff will follow up with you shortly.

Options for all 2023 meetings (top)

Central exhibit dates and hours

The exhibits will be located in the Denver 3 ballroom, adjacent to registration.

Central exhibitor setup

Exhibitors may set up on Wednesday, February 22, between 11:00 a.m.–7:00 p.m.

Central exhibitor break-down

Saturday, February 26, after the exhibit hall closes, time TBD.

Central table description

For all of the 2023 APA meetings, exhibits will be table-top displays. Tables are 6 ft. long and include a tablecloth/skirt, 2 chairs, and a wastebasket. Requests for more than one table will be approved as long as the space is available. 1/3 tables provide an area roughly 2 ft. wide by 2.5 ft. deep.

Central name badges

To ensure that name badges will be available for all exhibitor representatives when they arrive on-site, please fill out the name badge form at least 2 weeks prior to the meeting. You receive 5 complimentary name badges per exhibitor; all others must register as a meeting attendee.

Central table location

Those who exhibit at all three APA divisional meetings in 2023 will receive priority table location at the meeting. For shipping purposes, all tables will be identified by your company/product name only (numbers will not be assigned). When you arrive on-site, all tables will be labeled by company names.

Central additional information

Shipping

All packages will go through the UPS Store. Please refer to this flyer for details. Packages should be addressed as follows:

The UPS Store
Attn: [Your Company Name] | APA Central Division Meeting
1701 California St.
Denver, C O 80202

Additionally, it may be beneficial to affix an identifiable label to the package(s) with company name, and event name.

Electrical, Lighting, and Internet

All requests are handled by EventNow. Please see this brochure for details. Note: basic wireless internet access is provided free of charge. Please visit the registration desk for access information.

Options for all 2023 meetings (top)

Pacific exhibit dates and hours

Exhibits will be located in the California West ballroom, located on the 2nd floor.

Exhibitor setup will be Wednesday, April 5, 8:30 a.m to 4:30 pm.

Saturday, April 8, 12:00 p.m.

For all of the 2023 APA meetings, exhibits will be table-top displays. All tables are 6 feet long and include a tablecloth/skirt, 2 chairs, and a wastebasket. Requests for more than one table will be approved as long as the space is available.

To ensure that name badges will be available for all exhibitor representatives when they arrive on-site, please fill out the name badge form at least 2 weeks prior to the meeting. You receive 5 complimentary name badges per exhibitor; all others must register as a meeting attendee.

Those who exhibit at all three APA divisional meetings in 2023 will receive priority table location at the meeting. All other tables will be sold on a first-come, first-served basis. For shipping purposes, all tables will be identified by your company/product name only (numbers will not be assigned). When you arrive on-site, all tables will be labeled by company/product names.

Shipping

All incoming and outgoing packages will go through the FedEx Office. Please see this PDF for details.

Incoming packages should be labeled:

Guest Name | Guest Cell Number
c/o FedEx Office at Westin St. Francis
335 Powell Street
San Francisco, CA 94102
2023 APA Pacific Division meeting

Box_____ of _____

There will be a per-package handling fee, so an exhibitor representative will need to make payment arrangements before their packages can be picked up or delivered to their exhibit table(s).

All outbound packages must have a completed carrier airbill affixed to each package.

Visit the 2023 APA meeting pages