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Meeting Volunteer FAQ
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The APA holds three divisional meetings a year (Eastern, Central and Pacific) from coast to coast. Meeting volunteers make it possible for the APA to provide and constantly improve our on-site members services. If you are interested in being a meeting volunteer, visit the webpage for the meeting at which you wish to volunteer or contact

Why be an APA volunteer?

Volunteers help our meetings run as smoothly as possible, so volunteering is a great service to the association and the profession. Volunteering is also a great way for students and early career scholars to connect with and learn about the APA.

As a volunteer, you will receive free registration for the entire meeting, enabling you to attend any sessions you wish outside of your scheduled shifts, as well as all receptions. You will also receive a meal voucher for every volunteer shift you work. Volunteers are responsible for their own travel, lodging, and parking costs.

Who can volunteer?

Any graduate or undergraduate student, recent graduate, or even faculty and staff may volunteer. You do not have to be an APA member to be a volunteer.

What is required to volunteer?

In order to receive free meeting registration, you must work at least two shifts during the meeting. Shifts are usually four or five hours each. Most shifts are in the morning and afternoon, but we do have a few evening shifts available.

You will be trained for your volunteer assignment(s) when you check in at the start of your shifts, so no particular experience or training is required ahead of time.

What are the duties of volunteers at an APA meeting?

Volunteers assist APA staff with a variety of meeting tasks, including registering attendees, managing registration lines, checking badges, running book exhibits, and answering attendee questions. You will be trained for your assignment(s) at the beginning of your shifts.

If you are unable to make your scheduled shifts, you must alert Melissa Smallbrook as soon as possible.

What should I wear when I volunteer?

Black or khaki pants, slacks, or skirt and a collared shirt, or blouse (think business casual). No t-shirts or jeans. This attire will help attendees identify you as a volunteer.

You will be provided with a name tag identifying you as a volunteer at the beginning of your first shift.

When should I expect to receive my volunteer schedule?

You will receive your schedule via email at least two weeks prior to the meeting start date. Shifts are assigned on a first-come, first-served basis, so we cannot guarantee you specific shifts when you sign up.

If you are unable to make your scheduled shifts, you must alert Melissa Smallbrook as soon as possible.

How do I make sure that I won't miss the Early Bird registration rate?

If you are concerned about missing the Early Bird deadline, you may go ahead and register for the conference prior to the volunteer schedule being finalized.  If you are selected as a volunteer, we will refund your registration fee.

Where should I check in prior to my volunteer shifts?

All volunteers should report to the APA registration desk and sign-in with Melissa Smallbrook. Please arrive at least 10 minutes prior to each shift.

Any questions or cancellations (for volunteers with assigned shifts only) please contact Melissa Smallbrook.

The American Philosophical Association
University of Delaware
31 Amstel Avenue, Newark, DE 19716
Phone: 302.831.1112 | Fax: 302.831.8690